TRAVEL & LOGISTICS

 
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Friday, July 19th & July 20th - Family Day Events

Hilton Garden Inn
1401 Briarwood Circle
Ann Arbor, MI 48108
(734) 585-0305 

Friday, July 19th - Professional Day

University of Michigan, Ann Arbor

North Campus Research Complex (NCRC), Building 18

2800 Plymouth Rd

Ann Arbor, MI 48109

DOWNLOAD - University of Michigan North Campus Map

Directions: https://ncrc.umich.edu/maps-directions

Accessible Parking: http://ltp.umich.edu/parking/fs-accessible.php

 
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Conference Travel Grants

Thisbe & Noah Scott Foundation is accepting applications for families who want to attend a 2019 conference for their child’s neurological disorder. The application deadline is March 18th. Grants range from $800-1400/family depending on the type of transportation required (driving / flying). If approved, all receipts must be submitted in one file at one time and reimbursement will occur within 3 weeks as well as proof of conference registration and attendance.

Visit www.thisbeandnoah.org for more details.

The ARC of the United States. Each chapter offers different programs/services, so you need to check your local chapter:  http://www.thearc.org/find-a-chapter. As an example, the ARC of IL offers a Consumer Stipend Project which offers grants to enable people with developmental disabilities and their family members to attend conferences of their choice that are directly related to developmental disability issues:  http://www.thearcofil.org/programs.

All states have Councils on Developmental Disabilities, and some will fund conference travel. Click here for a roster of Developmental Disabilities Boards by state: http://www.nasddds.org/state-agencies/ Click on your state and then on “county boards” and select your county of residence.  January is a key month, in that funds are typically appropriated at the beginning of the year on a first-come, first served basis.

For families in Florida, Indiana (including the greater Michiana area), Rhode Island and New York, an organization called Hannah & Friends funds quality of life grants for families who care for children and adults with special needs. 2018 funding is opens in March:  http://www.hannahandfriends.org/resources/hannahs-helping-hands-grants/

OTHER POTENTIAL FUNDING SOURCES: Funds may also be available through your local United Way, Kiwanis, Rotary or Lions Club, your church/synagogue/place of worship.

Idaho: The state’s Council on Developmental Disabilities provides funding for families to attend conferences relating to a family member’s disability. You need to file a post-attendance report stating outcomes/lessons learned and a plan to share what you’ve learned with other Idaho families affected by developmental disability. Deadlines are 30 days prior to the conference: http://www.icdd.idaho.gov/resources/funding.html.

 
Illinois:  Illinois StarNet has a Family Fellowship to reimburse parents for the expense of attending workshops, seminars, or conferences, up to $200 annually:  http://www.thecenterweb.org/starnet/funding.html 

 
Indiana: The state’s Consumer Investment Fund supports conference travel. They will fund up to $1000 per family to attend conferences relating to the family member’s disability. Deadline is 5 weeks prior to an out-of-state event: http://www.in.gov/gpcpd/files/Individual_CIF_Application.pdf.

 
Maryland: The state’s Developmental Disabilities Council supports travel to out-of-state conferences. There is no fixed amount, but they encourage cost-sharing with families, rather than subsidization of the entire costs. Deadline is a minimum of 90 days prior to conference:  http://www.md-council.org/funding/conference-participation-fund/.

 
North Carolina: The state’s Jean Wolff-Rossi for Participant Involvement Fund offers up to $800 per person (and up to a maximum of $2400 per event, regardless of how many people apply) for participation in out-of-state conferences. Deadlines for application are 30 days prior to an out-of-state event; decisions are made on an ongoing basis:  http://nccdd.org/initiatives/conference-funding/rossi-fund.html.

 
Ohio: The Cuyahoga County Board of Developmental Disabilities Family Support Program may fund registration costs for conferences for families on topics related to the eligible individual. Prior approval is required for this program to fund training and conference attendance. The cost of these services will be deducted from your total annual program allowance. To check eligibility, email familysupport@cuyahogaBDD.org or by phone at 216-241-8230.

 
Oregon: The Consumer Involvement Fund is available for residents of Oregon. You can find the application at:  http://ocdd.org/index.php/ocdd/docs/consumer_involvement_fund_application_for_individuals/ or call 800-292-4154 to check availability.

 
South Dakota: The state’s Council on Developmental Disabilities provides funding up to $750 per person for out-of-state conference travel. Deadline is 60 days prior to the event. Program details and the application can be found here: https://www.state.sd.us/eforms/secure/eforms/E0512V2-DDCRequestTravelExpenses.pdf.

 
Tennessee: The state’s Council on Developmental Disabilities provides grants of up to $500 for individuals, and $1000 for families, to attend conferences related to a family member’s disability. Deadline is 30 days prior to the event: http://www.tnstep.org/news/?id=460.

Transportation

Flights: 

Prepare in advance to make your travel experience will go smoothly.  Contact your airline for assistance a few days before your trip.  Airlines may have one of their employees meet you and guide you through security.  You can also request assistance when you land at your final destination.

Contact TSA Cares (https://www.tsa.gov/travel/passenger-support) for assistance with the screening process and special accommodations.

Make sure that all your medicines are labeled and bring the doctors orders with you, including for g-tube formula.  Also, remember to bring emergency medications (e.g. diazepam). 

You may want to consider bringing music, a favorite toy, or other items for comfort: https://funandfunction.com/sensory-strategies/travel-solutions.html

Transportation to the Conference Center / Car Rental:

If you are arriving by rental car, the Hilton Garden Inn is approximately ~25 miles from the Detroit Airport (DTW). 

Wheelchair accessible transportation: The following companies provide wheelchair accessible transportation services to and from the airport. It is recommended that you call in advance for transportation arrangements and rates.

Creative Mobility Group Call 248-577-5430 for ADA van rentals

Metro Cars Call 800-456-1701 for ADA transport to/from the airport

S&L Transportation Call 800-823-9044 for ADA transport

 
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Accommodation:

ARRE will negotiate a group rate for the ASXL families to stay the Hilton Garden Inn. Stay tuned for more details.

Hilton Garden Inn
1401 Briarwood Circle
Ann Arbor, MI 48108
(734) 585-0305 

Kensington Hotel
3500 S. State St
Ann Arbor, MI 48108
(734) 761-1799

Holiday Inn Express
600 Briarwood Circle
Ann Arbor, MI 48108
(734) 761-2929

The Graduate
615 E Huron St, Ann Arbor, MI 48104
(734) 769-2200
https://www.graduatehotels.com/ann-arbor/

Meals: Catered meals will be provided at the conference events. There will also be family dinner events (TBD).

Weather:

Ann Arbor July weather averages between 82-24 degrees Fahrenheit / 27-29 degrees Celsius during the day and falls to 60-62 degrees Fahrenheit / 15-17 degrees Celsius in the evening.  Please note that these are average temperatures so be prepared. Remember to use sun protection (e.g. sunscreen, hats), and stay hydrated to reduce any medical risks.

Things to do in Ann Arbor

https://www.visitannarbor.org/splash/stay

Ann Arbor Hands-on Museum

Splash Universe

Ann Arbor Art Fair


Please feel free to contact AЯRE Foundation (info@arrefoundation.org) at any time if you have any questions or special needs.