Organizing Your Child’s Paperwork - Part II of II


After you’ve organized all of your documents, creating a master list will help you find them. Getting started was the hardest part but my master list has saved me hours of searching. I keep my list on a spreadsheet with the date, the name of the document, and keywords to help me search more quickly. For instance:

4/15/2011>endoscopy report> Dr. ____, Texas Children’s Hospital, gastroenterology, medical, reflux, diagnostic

Here is a sample of what mine looks like:


Creating a master list helped me find gaps in my records and I started making requests to get the information I was missing. In the United States, HIPPA mandates that a patient has a right to their own medical records, however, each state and provider has their own access methods. A good place to start is by filing an online records request with your child’s provider. In some instances, you could be charged a copy fee (e.g., $0.10/page) in order to get the records. Doctors can request past medical records and are not charged for the copies so if you are on good terms with your child’s doctor, this might be a free option.

Over the past few years, the medical industry has moved towards digital records which means paper copies may soon be a thing of the past. Our pediatrician recently gave us access Della’s medical records online through an access portal which means no filing of requests and no copy fees!

- by Caitlin Calder

How do you keep track of your child’s medical and school information? Please share with us your tips and tricks below in the comments.